Bylaws - Board of Directors: Roles & Responsibilities

Board of Directors: Roles & Responsibilities

Board of Directors, Executive Committee or Board shall mean the Board of Directors of the Jasper Adult Learning Council.

A.  The Board shall, subject to the by-laws, have full control and management of the affairs of the Jasper Adult Learning Council. Meetings of the Board shall be held as often as may be required and shall be called by the Chairperson.

B.  Appointing and Removing Directors: A person elected as a Director becomes a Director if they are present at the meeting when being elected and do not refuse the appointment. They may also become a Director if they are not present at the meeting but consent in writing. Any Director upon a majority vote of the Board may be removed from office for any cause which the Jasper Adult Learning Council may deem reasonable.

C.  Remuneration: No Director of the Jasper Adult Learning Council shall receive any remuneration for her/his services.

D.  A Director may be expelled by the Board for actively working against the interests of the Council. Warning of expulsion shall be mailed to the member twenty-one (21) days in advance of the impending action. The Director shall have the right to state her/his case to the Board.

  

5.1       Board of Directors:

 

Directors of the Board may serve up to a maximum of two, two-year terms on the Jasper Adult Learning Council.

A. The Board consists of a Chairperson, Vice-Chairperson, Secretary/Treasurer and Directors, to a minimum of seven (7) Board members.

The purpose of the Board is to guide the affairs of the Jasper Adult Learning Council through setting policy and over-all direction. The Board is responsible for all policies, ensuring proper financial management of the Jasper Adult Learning Council Society and supervision of the Executive Director.

The Executive Committee is empowered to act on behalf of the Jasper Adult Learning Council within Council policies and procedures. The Committee includes the Chairperson, Vice-Chair and Secretary/Treasurer.

  1. Duties of the Chairperson:

 

Elected position for a two-year term.

Duties:

  1. To be the presiding officer of the Jasper Adult Learning Council and supervise all Council activity.
  2. To chair all General Meetings and Executive Committee Meetings.
  3. To assist the Executive Director in drafting meeting agendas.
  4. To be familiar with policies and procedures of the Jasper Adult Learning Council and the Department of Alberta Learning as they apply to Adult Learning Councils.
  5. To sign Council documents.
  6. To advise the Executive Director on day-to-day operational matters of Council between meetings and provide the Executive Director with an annual performance evaluation.
  7. Shall have charge of all correspondence of the Jasper Adult Learning Council.
  8. Signing authority on Council expenditures.
  1. Duties of the Vice-Chairperson:

 

Elected position for a two-year term.

Duties:

  1. Replace the Chairperson in her/his absence.
  2. To serve on the Executive Committee and vote on all matters before the committee.
  3. To be familiar with policies and procedures of the Jasper Adult Learning Council and the Department of Alberta Learning as they apply to Adult Learning Councils.
  4. Signing authority on Council Expenditures.

 

D.  Duties of the Secretary/Treasurer

Elected position for a two-year term.

Duties:

  1. To prepare and keep accurate minutes of all Council meetings.
  2. To assist the Executive Director in developing the annual budget for review by the Executive Committee.
  3. To present the budget and financial reports at the Executive Committee meeting and General Meeting once per year.
  4. To serve on the Executive Committee and vote on all matters before Council.
  5. Signing authority on Council expenditures.

E.  Duties of the Directors at Large: (4)

Elected position for a two-year term.

Duties:

  1. To serve on the Board and vote on all matters before Council.
  2. Should a Director resign before the end of his/her term, the Board may hold elections at the next general meeting.
  3. Attendance at monthly Board Meetings and Annual General Meeting.
  4. Be informed of the services and programs provided by the Jasper Adult Learning Council.
  5. Governing the Jasper Adult Learning Council by policies developed by the Board.
  6. Commitment to the work of the organization.

 

5.2       Standing Committees

The Board establishes these committees:

  1. Executive Committee
  2. Finance Committee
  3. Personnel Committee
  4. Partners in Literacy

A.  A Board Member chairs every committee created by the Board

B.  Committee meetings shall carry out the business of the Council between Director’s meetings and in accordance with policies and directives established by the Directors.

 

C. The Board of Directors has the power to appoint ad hoc committees as deemed necessary.

    1. Conflict of Interest

Any possible conflict of interest, including pecuniary interest, on the part of the Director shall be disclosed to the Board.  When any such interest becomes a matter of Board action, such Director shall not vote or use personal influence on the matter, and shall not be counted in the quorum for these decisions at a meeting at which Board action shall be taken on the interest.  The minutes of all actions taken on such matters shall clearly reflect that these requirements have been met.

Lifelong Learning...it's our business!

In Jasper, we provide diverse, accessible, and meaningful adult learning opportunities that benefit individuals and community.